How to Copy and Paste in an Excel 2011 for Mac Worksheet. Edit→Paste Special produces a Paste Special dialog, described in the following section.
Excel for Office 365 for Mac Excel 2019 for Mac Excel 2016 for Mac Excel for Mac 2011 Cause: The information that you are trying to paste does not match the cell format (Date, Currency, Text, or other format) for the cells in the column. Solution: If you're trying to paste a large amount of information, make sure that the cell format for the cells in the column matches the format of the information that you want to paste, and then paste the information one column at a time. Change the cell format for a column. Click the column heading (A, B, C, and so on) for the column that you want to change. On the Home tab, click the Number Format menu. Click the cell format that matches the information that you are trying to paste into the column.
Cause: There are not enough columns to accept the information that you're trying to paste. Solution: Insert more columns, and then try pasting again. Insert additional columns. Click the column heading (A, B, C, and so on) for the column to the right of where you want to add a column. On the Home tab, click Insert. The column that you originally selected shifts to the right and the new column appears.
Repeat step 2 until you have inserted the number of columns that you want. Cause: The Copy area and the Paste area are not the same size and shape. Solution: Select the upper-left cell instead of the whole range before you paste. Click the cell where you want the upper-left cell of the copied data to appear. On the Home tab, click Paste. Solution: Select a range of cells for the Paste area that's the same size and shape as the copied data.
Select a range of cells that is the exact number of rows and columns as the information that you want to paste. On the Home tab, click Paste.
As software has grown more sophisticated, there is more opportunity for users to mash up content between different programs. The Excel spreadsheet program, for example, used to handle only text and numbers, but can now display graphs, photos, videos and other types of content.
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You may want to import a PDF into Excel, but the process is not always straightforward. Here are some strategies for moving content from a PDF file into an Excel spreadsheet.
Copying PDF as an Image You cannot copy a PDF to Excel directly, as Excel does not have built-in support for the PDF file format. However, you can display PDF content as an image in Excel. To do so, navigate within your PDF file until the content you want to copy into Excel appears on your computer screen.
Press the Print Screen key on your PC keyboard to copy the image into your clipboard. If you're using a Mac, the same screen image can be captured if you press Command+Ctrl+Shift+3. Switch to Excel, click in a cell where you want the content to appear, and paste the image into your spreadsheet. (Use Ctrl+V to paste the image; you can undo the paste with Ctrl+Z). If you want to edit the image beforehand, the easiest option is to paste the image into an image-editing program like Irfanview or Paint to crop the borders of the image or alter it in other ways. You can also use the Screenshot option in Word, which is available on the Insert toolbar. When you're done, simply copy the edited image and paste it into Excel.
Copying PDF Text Not all PDF files allow the copying of text, but many do. The best way to find out is to simply try to copy the text you want and see if it works. Rather than pasting the desired text directly into Excel, you're better off pasting it into an editing program like Notepad or Word. Use these programs to adjust the formatting and appearance of the text, or to clean up any errant characters. When you have the text the way you want it, copy and paste into your spreadsheet. If the PDF text cannot be copied, keep in mind that you can treat it like an image and paste it into Excel that way.
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The text will not be editable, however. Copying a Table from a PDF Transferring tabular data from a PDF to a spreadsheet is the trickiest process of all because there are so many variables involved in how the table and text are formatted in the PDF and how the final information might appear in Excel. Try these approaches to see which one works the best:. Start with a direct attempt to copy and paste, just as you would with text. With luck, the data will arrange itself in Excel into neat columns and rows, just the way you hoped it would. A small pull-down menu with Paste Options may open in Excel as you paste your content.
Use it to try different options for achieving the results you want. Alternatively, copy and paste the data table into Word, or another word processing program. Then copy/paste the table from Word into Excel. Try several variations of this approach. Word's Paste Special command allows you to paste data in several different formats, such as Unformatted Text or HTML Format. Each option will display differently in Word and in Excel, so use the one that gives the best result.
About the Author David Sarokin is a well-known Internet specialist with publications in a wide variety of topics for small businesses, from the best uses of information technology to the steps for incorporating your business. As a small business owner himself, he brings an experienced perspective to all his work. He is the author of Missed Information (MIT Press, 2016), detailing how our social systems like health care, finance and government can be improved with better quality information, and is working on a new book on the future of corporations.